Admin Executive (Finance Ops) Jobs at CBRE GWS PTE. LTD. in Singapore

Published 9 months ago

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CBRE GWS PTE. LTD. is thrilled to announce job openings for the position of Admin Executive (Finance Ops) in the Singapore area. We are currently offering Contract opportunities.

We are seeking candidates with excellent Business Development and Sales skills and a minimum of Mid-Senior level in the field. In addition, we value honesty, discipline, and a strong sense of responsibility in our workforce.

At CBRE GWS PTE. LTD., we operate in the (according to the company) industry. If you are intrigued by our company and wish to pursue this exciting opportunity, we encourage you to apply directly.

Don't miss out on the chance to be part of our dynamic team. Submit your application today and take the first step towards a rewarding career with CBRE GWS PTE. LTD..

Job Information

Position:Admin Executive (Finance Ops)
Job Function:Business Development and Sales
Seniority Level:Mid-Senior level
Employment Type:Contract

Job Description

Lead Contract Support

Job Summary

The purpose of this position is to provide exceptional customer service and comprehensive financial and administrative support to internal and external clients.

The individual needs to understand the business contract between CBRE and the client and the processes and procedures of both parties.

Key Responsibilities


  • Support the preparation and delivery of monthly contract review
  • Coordinate the billing application, calculate margins, raise and submit invoices to client
  • Chase client for payment based on contractual payment term
  • Create and review of management reports such as profit & loss, WIP, UNBILLED revenue, debt, OPO’s and invoices pool
  • Raise purchase orders and review open purchase orders
  • Process supplier invoices and solve queries
  • Track comprehensive spend
  • Submit weekly reports including WIP, unbilled revenue, debt, invoice pool and OPO
  • Report regularly or in-scope and out of scope works
  • Drive high quality financial performance to influence profit & loss results
  • Prepare ad-hoc reports as requested by business unit or finance


  • Identify and help to drive implementation of savings opportunities for customer and the Company based on contract obligation
  • Understand contract commitments and drive high quality commercial performance through better buying and use of preferred suppliers
  • Compile contract review account pack and customer monthly management report
  • Conduct supplier survey
  • Liaise with client regarding payment of CBRE invoices
  • Conduct site induction
  • Provide helpdesk support including but not limited to logging, distributing and closing reactive calls on the desired system
  • Update labour allocation to ensure accurate client and financial reporting


  • Coordinate sub-contractor’s quality files to ensure statutory compliance with QSHE requirement
  • Report and manage of work management system
  • Log in hazards and customer feedback on the QHSE management portal
  • Identify and implement innovation across the contract to enhance performance and continue to meet client’s expectations

People & Development

  • Monitor and maintain the attendance planner
  • Collate and process timesheets and expenses weekly
  • Maintain and monitor people records such as new starters, leavers and staff movement
  • Communicate professionally and effectively and build & maintain relationship at all levels with internal and external customers

Required Knowledge And Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Communication Skills

Good written and verbal communication skills. Require effective communication skills at all levels.


Ability to comprehend, analyze, and interpret basic financial documents.


Require basic knowledge of financial terms and principles. Meticulous and sensitive to numbers. Attention to detail and accuracy


Intermediate experience with Microsoft Office Suite. Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation

Capable working in matrix environment

Possess customer focus skills with a passion of customer service

High degree of integrity

Excellent time management and organization skills

Ability to work under pressure and independently

Qualifications And Education

  • Minimum Diploma qualification and at least 2 years of accounting experience
  • Associate member of recognised accounting organisation preferred


  • Comfortable environment
  • Taught when starting work
  • Salary bonus if there is overtime

Job Application Information

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Company Information



CBRE GWS PTE. LTD. is a leading international real estate services company that provides a full range of services to corporate, government, institutional, and residential clients. Founded in Singapore in 1988, CBRE GWS has built an extensive network of offices and regional offices across Asia Pacific, Europe, The Americas, and the Middle East & Africa. With expertise across all property and real estate asset classes, ranging from office, retail, industrial, multifamily, and hospitality assets to real estate finance, research, and investment management services, CBRE GWS holds the largest geographic breadth of any real estate services provider in the industry.

The company’s passionate and engaged team of professionals provides its clients with unsurpassed insight, experience, and depth of knowledge in all aspects of the real estate supply chain. CBRE GWS provides its clients with the most comprehensive suite of services available, including project management, acquisitions and dispositions, tenant and landlord representation, leasing, divestiture and portfolio analysis, capital markets services, and more. Its strategic insight and technical know-how have enabled it to continuously innovate and remain at the forefront of the industry.

CBRE GWS is committed to delivering superior results for its clients by providing world-class solutions that are launched on time and on budget. This commitment to service excellence is what sets the company apart and is the same reason so many of its clients consistently return to CBRE GWS for their real estate needs.

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